Victoria | Nanaimo | Kelowna

Pod Pointers

Dolphins cars
Track your Mileage with Taxmileage

Does your organization have company cars?

Or, do your employees use their own cars for business purposes?

With five company cars and more planned in the future, we’re testing out some mileage tracker apps.

We recently discovered Taxmileage. Here’s a short list of the key features:

  • Easy-to-use reimbursement log
  • Practical mileage reimbursement reports
  • Affordable ($29.99 USD / year)

Despite the fact that the organization that developed this app is directing their marketing to American businesses, it works well for Canadian businesses too. Simply create an account, register your vehicles, assign users and you’re all set. To log a trip, a user inputs important details, such as: the date, time, purpose, destination, objective and start and end odometer reading.

Download from iTunes or Google Play. For more information, visit: http://www.taxmileage.com

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Ransomware Infects smart TVs
Ransomware Infects Smart TVs Too!

With so many devices connecting to the Internet in this day and age, we have to be more vigilant than ever.

For owners of Smart TV’s, be on the lookout for a ransomware known as “FLocker.” FLocker, short for “Frantic Locker,” is a lock-screen ransomware that locks your Smart TV and proceeds to demand payment to the “U.S. Cyber Police.” Initially detected by Trend Micro, back in 2015, this malware continues to spread. It can also lock your Android smartphone and take information from your device, including phone numbers, contacts, location, and other personal information.

Unfortunately, FLocker is difficult to remove. Your best option is to contact the device vendor for assistance, but even then you may not be able to get rid of it. Smart TV’s don’t generally have sophisticated anti-virus like PCs. Be careful when downloading apps from third party sites, don’t click on mysterious links, and always practice safe internet browsing as a means of first defense against malicious attacks on your technology.

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Deleted Emails
Recover a Deleted Email

Oops. You accidentally deleted that email, AND emptied your deleted items! Mistakes happen so don’t worry, it’s not too late. If you’re using Outlook 2013 or 2016 try this:Recover a Deleted Email

  • Select the Deleted Items folder.
  • A new button will appear on the top ribbon that says Recover Deleted Items from Server.
  • A Recover Deleted Items window will open.
  • Highlight the email that you would like to recover.
  • Check Restore Selected Items and select Ok. The email will go back into your Deleted Items folder.

Interested in learning more Outlook tips and tricks lunch and learn, let us know!

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Get More Done with Todist
Get More Done with Todoist

There are hundreds of to-do list apps and tools out there, but my favourite is called Todoist.

Get More Done with Todist 1

Todoist is a tool that helps individuals and teams simplify and organize life. It integrates with Outlook and Gmail which makes it easy to create tasks directly from your inbox.  And, with apps and extensions for 10+ platforms, it’s easy to access your tasks on-the-go.  You can also share and collaborate on tasks and projects with other Todoist users.

Todoist has a lot of useful features including recurring tasks, sub task and sub project organization, notifications, real-time data synchronization and priorities.

Choose a plan that meets your needs: basic (free), premium or business.

For more information or to sign up, visit: https://todoist.com/

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Talk to Website Visitors right in Slack
Talk to your Website Visitors right in Slack

Does your organization use Slack? How about web chat? Interested in learning how you can bring these applications together? And, for free? Try Drift.

Drift is a messaging app for sales and customer service agents. We started using Drift because it integrates with Slack—our preferred collaboration app. With Drift, you can instantly communicate with your online visitors right in Slack.

Drift takes just a few minutes to set-up and there’s no cost to start-up. If you go for the free plan, you’re limited to one chat operator and 100 contacts. But team and enterprise-level packages are available too. Drift is a great tool but what really sets this app apart from others is their superb customer service and always growing marketing knowledge base complete with executable and up-to-date tips.

If you feel like chatting right now, come join me on our website. Let’s talk about your IT needs and how we can help your organization better leverage technology!

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Use this Site to Check for Email Breaches

Want to know if your information has been breached? Check out Have I Been Pwned:


Created by Security Developer, Troy Hunt, this FREE resource allows anyone to see if their information has been put at risk. I had my colleague, Meghan try it out with her personal email and two breaches came up:

1) The May 2016 Linkedin breach which resulted in the leak of 164 million email addressess and passwords
2) The 2013 Tumblr breach with resulted in the exposure if 65 million accounts

Data breaches are rampant so, when it comes to protecting yourself (or your organization) user education is a must. Arrange for some basic security awareness training and implement a safe computing policy.

Not sure where to start? Set-up a network assessment with a Dolphin.

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Free up Space on your iPhone!
Free up Space on your iPhone!

If you’re an iPhone user, you may find that over time, even if you do not add more apps or videos, you start to run low on available space. The culprit particularly with social media apps and text message/imessage is something stored called “Documents and Data.”

You can clear your documents and data with this simple trick. I took a look at my colleague’s iphone to demonstrate. She had an older version of Twitter downloaded but that app was using 84.5 MB of space. We simply uninstalled it and re-download it from the App store and freed up some space.

Free up Space on your iPhone! 1

It takes months and months to build up a significant app cache, but once it happens you’ll really notice the pinch on available space on your device. Keep in mind once you re-download an app you will likely have to login again, so be sure you know your login information. Examples of apps prone to this are: Facebook, Twitter, Instagram, Snapchat and more.

Clear “Documents and Data” by following these simple steps:

  • Open the “Settings” app in iOS
  • Go to “General” and then go to “Storage & iCloud Usage”
  • Go to “Manage Storage” under the ‘Storage’ section
  • Find the application(s) that have the ‘Documents & Data’ you want to delete, then tap on that app and choose “Delete App”
  • Now go to the “App Store” and search for and re-download the app you just deleted
  • After the app has finished re-downloading, if you return to the same Storage screen you will find it now consumes less space because the documents and data has been cleared out


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Boost your Productivity with Focus@Will
Boost your Productivity with [email protected]

Many people listen to music while working. Personally, this is one area where I have had trouble mixing work and pleasure. Music is great, but I found it problematic to listen to my personal music library while working – it was distracting. I’d either get distracted by a good song or I’d be busy skipping stuff I was tired of. I did occasionally get in a zone as the right music blocked out the many other distracting noises around me.

Recently, I learned of [email protected]. This is a music service that shares music specifically engineered to address the issues I was having. There aren’t any words and it isn’t stuff that you would normally hear in your personal collection. You can choose from a wide variety of styles and even adjust the “Music Energy Level”. One of my favourite parts to the service is the simple timer that you can set. I like to give myself 25 minutes of focused time and then I take a 5 minute break (called the “Pomodoro Technique”, a technique we previously shared by the way). You can even rate your productivity after a session and you can see how your perceived focus changes over time. If that wasn’t enough, the site offers up a mix of (non-distracting) images. 

They offer a free trial and then a pretty inexpensive monthly and annual option. They even have a team account. If you do want to try it, use this link and I get a free year! Thanks!


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Track your Time with ManicTime

ManicTime is time tracking software that runs in the background on your computer. If you’re like me, you spend most of your day at your computer. ManicTime gives me lots of useful information about what I have spent my time on. Having this data, helps me stay productive.

ManicTime tracks things like:

  • When your computer was in use and when it was idle
  • What applications you were using at any given time
  • What documents you were working on at any given time
  • Your Day Start and Day End times

It’s great for individuals, even better for teams. For more information about visit http://www.manictime.com/

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Pomodoro Productivity
Pomodoro Productivity

Simple Pomodoro is a simple time management Chrome extension that allows you to quickly set a timer for tasks. Just install the extension here and set the timer (in five minute increments) while working on a task and it will pop up when your time is up.

The Pomodoro Technique® was created by Francesco Cirillo following his search to improve his own study habits. The concept is simple: use a timer to break your work into focused time blocks separated by a 5-minute break. Each 25-minute work block is called a “pomodoro.” After 4 pomodoros, take a longer break. Watch this video to learn more.

Will getting that report finished really only take ten minutes?  Need a little push to get through your email backlog in twenty minutes? Try Simple Pomodoro.

Pomodoro Productivity 1

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