At some point, every computer will fail. The standard recommendation for businesses is to replace computers every 3 – 4 years. The maximum lifecycle for a computer is 5 years.
Organizations often try to extend the lifecycle of a PC to trim IT costs. Unfortunately, this attempt to cut costs is an oversight that results in increased support and maintenance costs and lower productivity.
Every business needs a hardware lifecycle plan. Here’s why:
(1) Reduce Network Noise
- Old computers eventually fail or become unreliable and slow.
- Computers running older software can result in greater security vulnerabilities.
- Organizations often say they will replace everything, but without an established process, they will likely forget or be tempted to stretch out the life.
(2) Save Money!
- Direct and indirect (productivity) costs increase with the age of the computer.
- Bulk replacement of computers all at once can strain your cash flow.
- Older computers are more expensive to maintain.
- The most cost-effective refresh cycle is three years (Robert Frances Group).
(3) Get out of the IT business! Let the IT professionals manage your lifecycle plan.
(4) Boost Productivity
- Keep your employees productive by reducing extended or unexpected user downtime.
- Employee morale: fewer technical problems helps keep employees productive and happy.